Villa Monterey Homeowners Association
Board of Directors Meeting
Minutes
June 13, 2007

 

Present Ray Kruszona, President/Treasurer; Greg Smutko, Vice President; John Marsh, Secretary; Patty Werdowatz, Director; Rose Smutko, Director; Terry Jackson, Director and Marysia Leu, Curtis Management Company. Charles Kachadoorian, Director was unable to attend. Several homeowners were also present.

Call To Order The meeting was called to order at 6:00 p.m. by Ray Kruszona, President.

Minutes The Board reviewed the minutes of the May 9, 2007 Board meeting and Executive Session. Upon a motion made and seconded (Kruszona/Marsh) the minutes were approved as presented. Motion passed unanimously.

Financials Ray Kruszona provided an overview of the financial statements for the period ending May 31, 2007. Mr. Kruszona suggested a bank transfer from US Bank to be placed in the Smith Barney Reserve Account. A motion was made and seconded (Werdowatz/G.Smutko) approving the bank transfer. Motion carried unanimously. There being no further questions, a motion was made and seconded (G.Smutko/Werdowatz) to approve the financial statement, as presented and subject to independent audit. Motion passed unanimously.

Outstanding List The delinquency list as of May 31, 2007 was next reviewed. Management recommended the following collection activity:

Account [] - Lien letter has expired and a new lien is required, pending Board approval. Account [] - Unit has been taken by the First Trustee, Management recommends a skip trace be performed to locate the previous owner for further collections.

Motion was duly made and seconded (Kruszona/Werdowatz) approving management's collection recommendations. Motion passed unanimously.

Architectural [] Rimpark Lane - Owner requests installation of new vinyl windows. There being no further questions, a motion was made and seconded (Werdowatz/Marsh) approving this request. Motion passed unanimously.

[] Park Crest Lane - Owner requested the a/c condenser be placed on a patio cover. This request will be reviewed by the Architectural Chair before a Board decision is made.

Landscape The Board next reviewed the summary from the May, 2007 property inspection. No further action required. Rose Smutko then provided an overview of landscape needs for the community. One Tripp Tree Service has completed the tree work previously approved by the Board. The remainder of the original proposal will be prioritized into a 5 year plan for budgetary consideration. In addition, Rose suggested the swale work be completed over a 5 year period and brush abatement for all canyon slopes over a 3 year period with annual maintenance. Management was asked to verify if the Weststar Landscape contract included canyon cleanup. Ms. Leu also to verify if additional bids from Treebeard Landscape and the County Conservation Corp were obtained

The Board next reviewed two proposals from Weststar Landscape. The first is to remove Acacia from the back canyon bank. Motion was made and seconded (Kruszona/G.Smutko) approving this proposal. Motion carried unanimously. A motion was then made and seconded (R.Smutko/Kruszona) for the removal of a Loquat tree within the complex. Motion carried unanimously.

Skip Kruszona noted that the costs for the garage planter renovation for the upcoming 9 building painting project needs to be included in the project costs, if budget allows.

Rose Smutko continued her report noting that the grant for the irrigation smart clocks has been processed and we are currently awaiting the labor estimate from Weststar Landscape. A motion was made and seconded (Kruszona/Werdowatz) approving this project to commence with a Not-To-Exceed labor cost. Motion carried unanimously. Rose also noted that Weststar Landscape will be attending a class on behalf of the Association in order to receive a free tree for Rimpark Lane.

Homeowners Forum A homeowner questioned when the next community garage sale would be held. He volunteered to help coordinate this action with Villa Monterey COA. Management to facilitate this.

Skip Kruszona noted that the paint colors for the community have been updated and placed on the side of one building for public viewing. He thanked Les Beers for his cooperation with the "sample" painting.

Another homeowner suggested the steps from Rimpark to Antigua, between buildings, have the stripes repainted for visibility. She also noted that Dewey Pest Control does not need to set an appointment for termite eradication, since this work has already been completed. Management to follow up appropriately.

A homeowner was concerned that the foundation concrete of her home is weathering and needs attention. Her home was confirmed as one of the nine buildings in the first phase of building exterior renovation and painting. The foundation skirting will be reviewed, patched if needed and repainted.

Homeowner requested in writing status on when the wood repairs to her unit would be completed ([] Lemonwood Lane). It was confirmed this building is one of the renovation project buildings. Management to notify owner that the wood repairs would be done in conjunction with that project.

Another owner requested anonymity with regards to her requests, as noted in previous minutes posted on the Association's website. This to be corrected on the website.

A homeowner ([] Guinda Court) had his realtor inquire as to when his roof would be repaired. A proposal from Urbach Roofing was provided for the Board's review. It was noted that the repair needed is cosmetic in nature as the unit owner has confirmed there is no leakage at this time. Due to budget and other priorities, the Board declined this proposal. Management to notify the owner.

Maintenance Board noted a letter from Andy Atwood, maintenance contractor, of a rate increase effective January, 2008. No further action required.

The Board next reviewed termite reports for treatment at [] Rimpark Lane, [] Pine Knoll Lane and [] Rimview Way. Motion was made and seconded (Kruszona/R.Smutko) for the work to be done. Motion carried unanimously. Patty Werdowatz requested a copy of the termite report from Agricultural Pest Control for her unit. Management to provide. Skip Kruszona also noted that necessary termite eradication needs to be completed in conjunction with the 9 building renovation project.

A proposal from Top Notch Construction for sidewalk repairs within the community was next reviewed. It was noted that the last company to do this type of work was Sabers, Inc. A motion was made and seconded (G.Smutko/Kruszona) to once again retain Sabers, Inc. for the work. Motion carried unanimously.

Old Business The Board next discussed the installation of security cameras at the pool area, previously approved. Management to coordinate placement of the cameras with GMI with Greg Smutko overseeing the project.

New Business A request by Management to change the date of the monthly Board Meeting was deemed not possible, per the governing documents.

The Board next discussed the Newsletter protocols, noting that the draft must be approved by Board members prior to publication. It was also noted that the newsletter editor should attend the monthly meetings. Management to so inform the new editor.

A recommendation was made by the Architectural Chair to deny the request for installation of an a/c condenser unit atop a patio cover, on Park Crest Lane. After some discussion, motion was made and seconded (Kruszona/G.Smutko) denying the architectural request. Motion carried unanimously.

Adjournment The next Board of Directors Meeting will be held on Wednesday, July 11, 2007 beginning at 6:00p.m. There being no further business, the Board adjourned to Executive Session at 7:10p.m.

Respectfully Submitted,
Marysia Leu
Acting Recording Secretary


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